When you’re creating or adapting an open textbook, it’s important to keep track of any third-party content you plan to use – especially where permission from the copyright holder is required.
This will ensure your textbook complies with Australian and New Zealand copyright law and save you from having to source replacement content later in the process.
Record the details of any third-party content (e.g. text, photographs, figures, videos, etc.) you plan to include in your textbook to help with checking copyright, obtaining permissions and providing proper attribution.
At the very least, you’ll need to note the:
Even if the content is licensed under a Creative Commons licence, you’ll still need to keep track, as not all Creative Commons licences can be mixed, so this will ultimately affect the licence you choose.
It’s a good idea to build content management into your writing process. Using a spreadsheet like this OER Content Tracker (created by the University of Toronto) will save you from having to try to track down missing information later on.
If the content you want to use isn't openly licensed, you’ll need to:
You should also check with your copyright team if your institution has any specific requirements for storing written permissions (e.g. in a record management system like TRIM).