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Open Educational Resource Collective Administration Guide for Library Staff

Grants Program

Information about the Collective grants program can be found on the OER Collective website

 

Information for New Grant Recipients

Author Checklist

What You Need to Do Now to Access Your Funding

To access your funding, complete the following two steps by 19 August 2022:

  1. Download the template for the memorandum of understanding between CAUL and the authors.
  2. Complete the brief progress update form and attach your MOU.

CAUL will countersign your MOU and return it to you, and then work with library staff to disburse the funds.

What You Need to Do Now to Get Your Project Started
  1. Discuss, decide and document expectations between author/s in a separate author-to-author MOU. Your institution might already have a template, or you can access the templates available on the Publishing Workflow. 
  2. Seek out your institution/s Intellectual Property policy. If multiple authors and/or institutions are involved in your project, confirm compatibility of local IP policies with Copyright Officers. Your library staff can help.
  3. Understand the licence that will be applied to your work (CC BY-NC), including the benefits and limitations.
  4. Learn about remixing CC-licensed materials. It's important that you ensure openly licensed content (if using) is compatible with the licence that will be applied to your textbook.
  5. Create an OER Content Tracker to record copyright, permissions and attribution detail for third-party content.
  6. Familiarise yourself with the PlanDraft and Design stages of OER Collective Publishing Workflow.
  7. Write!
Complete Your Project

Remember, your first four chapters must be published by the end of February 2023.

 

Information for Library Staff Working with Grant Recipients

Library Staff Checklist

What You Need to Do Now
  1. Request a Pressbooks shell for your team's book (if you haven’t already). This step should be completed by the key institutional contact at the lead author's institution. 
  2. If your institution will be receiving the full grant amount, investigate the internal process required to generate an invoice for CAUL. There is no need to request the invoice at this stage - we will prompt you when we're ready for you to do this. 
  3. Promote your authors via your social media channels.
  4. Make sure you're aware of your institution's Intellectual Property policy and that of any institutions that are collaborating with your authors. You may need to talk to the Copyright Officers at the other institutions. You should also confirm the authors area aware of and understand the policy.  
  5. Ensure authors understand the licence that will be applied to their work (CC BY-NC), including the benefits and limitations.
  6. Ensure authors understand that openly licensed content in their textbook (if using) must compatible with the licence that will be applied to their textbook.
  7. Confirm authors have created an OER Content Tracker to record copyright, permissions and attribution detail for third-party content.
Get Familiar with Key Information
  1. Review the PlanDraft and Design stages of OER Collective Publishing Workflow.
  2. Review the information the peer review process, which you will be facilitating, in the OER Collective Publishing Workflow. 
 

Grant Program Induction Meeting

Access materials from the grant program induction meeting.

Download the slides.

 

Grants Administration

Memorandum of Understanding

Recipients of OER Collective grants are required to sign a memorandum of understanding (MOU) with CAUL. Download the MOU template.