Open Educational Resource Collective Administration Guide for Library Staff

The OER Collective Communities of Practice are a key element of the OER Collective model. They are designed to support community and capability building related to open textbook publishing across CAUL Member institutions. 

There are two Collective Communities of Practice.

Community name	Intended for	Focus	Who can join	How to join
Library Staff Community of Practice	All library staff at participating CAUL Member institutions	Developing library staff capacity to collaborate with and support authors who are writing open textbooks	Any library staff member at participating CAUL Member institutions	Sign up for the email list
Academic Authors Community of Practice	Authors at participating CAUL Member institutions who are writing textbooks for the Collective Pressbooks platform, or who are actively involved in developing open textbooks for publication on a participating institution's own local Pressbooks instance	Supporting authors to develop the skills and knowledge necessary to produce an open textbook	Any author contributing to an open textbook at a participating CAUL Member institution. All authors writing a textbook on the OER Collective Pressbooks Platform will be automatically added to the CoP email and Slack lists.	View the procedures

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Each Community of Practice is convened by Rani McLennan, the OER Collective Project Officer with support from the OER Collective Champions and CAUL's Director, Strategy & Analytics, Katya Henry.

In 2024, the themes will be flexible to adapt to calls from Communities of Practice members for topics as they are needed. 

Themes will be facilitated by the OER Collective Project Officer, Collective Champions and special guests. 

Meetings

Library Staff and Academic Authors will meet twelve times a year at Community of Practice webinars. Each meeting will have a topic related to a theme and may include a short presentation or training in addition to open discussion related to the topic. The first meeting will be an orientation.

Meeting themes and dates are on the CAUL events listing. Find them copied below.

	Date	Theme
1	24 January	Orientation
2	28 February	Australian Universities Accord Final Report, OER Service at your institution, OER Collective Champions, Open Education Week 4-8 March, upcoming activities
3	13 March	'The Evolution of the Western Open Books Initiative' with Lucy Walton, Scholarly Publishing Consultant at Western Sydney University.
4	17 April	Grants Program 2024
5	29 May	'OER Project management' with Alice Luetchford, Open Education Librarian, James Cook University.
6	26 June	'Twelve Questions'  Join us as we interview several members: Rebecca Fabry Manager, Academic Services Charles Sturt University Jennifer Hurley Lead, RMIT Open Publishing Team RMIT Philip Worthington Subject Librarian (Economics & Finance, Government, Information Management) Te Herenga Waka—Victoria University of Wellington Stephanie Davenport Senior Librarian (Research and Academic Engagement) The University of Western Australia
7	31 July	'Organising a book launch' Wondering how best to launch your next OER publication? Struggling with how to manage a hybrid event? Come along to our next CoP with all your questions for our panel of guest speakers who will share their insights and experiences in organising an OER book launch at their institution. Featuring: Tim Ormsby Learning and Teaching Librarian Flinders University Steph Simon Academic Librarian University of South Australia Library Lucy Walton Scholarly Publishing Consultant Western Sydney University Dr Mais Fatayer Learning Experience (LX) Design Manager University of Technology Sydney
8	28 August	'Peer Review: Two Approaches' Shared by colleagues from Monash and Deakin
9	25 September	TBC	Would you like to present? Submit an expression of interest now via this form.
10	23 October	TBC	Would you like to present? Submit an expression of interest now via this form.
11	6 November	TBC	Would you like to present? Submit an expression of interest now via this form.
12	11 December	TBC	Would you like to present? Submit an expression of interest now via this form.

Registrations

Community of Practice members should register to attend the meetings. For planning purposes, members are encouraged to register only if they plan to attend. Note that when registering for the first time, you will have the option to register for all events at once.

The training or presentation component of each meeting will be recorded and the recordings will be distributed via the relevant Community of Practice email list. They will also be listed on the CAUL Events page.

Asynchronous Discussion

In addition to the Community of Practice meetings, discussions will all take place via the email lists and in Slack. Emails and Slack posts related to the current theme will be made by the theme facilitator to help promote discussion in these spaces.

Community members are also welcome to post on any topic related to open textbooks at any stage.

Each Community of Practice operates according to a charter. The charters will be reviewed by the Governance Group and uploaded to this site.

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The training or presentation component of each meeting has been recorded and distributed via the relevant Community of Practice email list. 

See the list of past recordings and upcoming below:

Past Academic Author CoP Recordings:

Title & Date	Summary	Presenters	Link to Recording
Academic Authors  2023/5 14 November 2023	Crafting online learning experiences: Learning design fundamentals and H5P for Pressbooks	Tim Ormsby	Recording
Academic Authors  2023/4 12 September 2023 'Teach, Design, Thrive: A Handbook for Tertiary Educators at UniSA’	Antonella Strambi and Kirsty Summers from the Teaching Innovation Unit at the University of South Australia (UniSA) discuss their forthcoming OER Teach, Design, Thrive: A Handbook for Tertiary Educators, with Q&A facilitated by Ash Barber (UniSA) and Katya Henry (CAUL).	Antonella Strambi, Kirsty Summers & Ash Barber	Recording
Academic Authors  2023/3 13 July 2023 'Copyright & Creative Commons'	Overview of copyright and licensing; practical demonstration of using Pressbooks copyright elements; Q&A.	Katya Henry & Richard White	Recording
Academic Authors  2023/2 9 May 2023 'Writing Your Open Textbook'	Writing Your Open Textbook with Nikki Anderson; Copyright Considerations; Peer Review; Book structure Considerations; Tips when writing your open textbook; Other Tips	Nikki Anderson	Recording
Academic Authors  2023/1 14 March 2023 'Orientation'	Aim of academic author community of practice; Orientation; Getting familiar with Open Education Resources; OER benefits; Tips for authors; Q&A.	CAUL	Recording
Academic Authors  2022/5 11 October 'Quality Assurance'	Copyediting; Proofreading; Accessibility standards; Copyright standards	Craig Patterson	Recording
Academic Authors  2022/4 23 August 2022 'Writing Your Open Textbook'	Choosing & applying style guides and style sheets; structuring your open textbook; writing & revising content; writing the first draft; creating and curating figures, images and multimedia; creating interactive learning objects; choosing & applying a Pressbooks template; creating a book cover	Samara Rowling	Recording
Academic Authors  2022/3 5 July 2022 'Accessibility & Inclusion'	Where to go for accessibility & inclusion support; What is digital accessibility and why it’s important; 8 things we can do to make our content accessible; Helpful tools;  What is inclusion?; Diversity v Equity v Inclusion; What does inclusion look like in open textbooks?; Universal Design	Frank Ponte, Anna du Chesne, Annette Goodwin	Recording
Academic Authors  2022/2 24 May 2022 'Copyright and Licensing'	Where to go for copyright support; Copyright & IP considerations at a local institutional level; Creative Commons licensing & how it works; Finding openly licensed material for your textbook; Copyright & licensing features in Pressbooks; Q&A	Chloe Czerwiec, Richard Levy	Recording
Academic Authors  2022/1   12 April 2022 'Getting Started'	Aim of academic authors community of practice; Getting Started: accessing the OER Collective Publishing Workflow; getting familiar with OERs; copyright & CC licensing; finding open textbooks; collaborating with other authors; Writing your grant application	Tahnee Pearse	Recording

Past Library Staff CoP Recordings:

Title & Date	Summary	Presenters	Link to Recording
Library Staff 2023/5 10 October 2023	University of Adelaide & Queensland University of Technology - challenges, lessons learnt.	Ash Barber Matt Lumsden	Recording
Library Staff 2023/4 08 August 2023	Spotlight on OERs at Deakin	Frank Ponte	Recording
Library Staff 2023/3 13 June 2023	Crafting online learning experiences: Learning design fundamentals and H5P for Pressbooks	Tim Ormsby	Recording
Library Staff 2023/2 4 April 2023	Local vs Collective users; Choosing open textbook projects; Recruiting authors; Open Educational Resources Advocacy Toolkit; OERC catalogue.	CAUL	Recording
Library Staff 2023/1 14 February 2023 'Orientation'	Participating institutions 2023; Grant timeline; (Re)orientation; Structure; Roles & responsibilities; Managing collaborative projects; Working with author teams; Q&A.	CAUL	Recording
Library Staff 2022/5 8 November 2022 'Peer review'	Supporting authors with peer review; Peer review models; Designing a peer review process, including open review & use of rubrics; Post-publication peer review	Fiona Tyson	Recording
Library Staff 2022/4 27 September 2022 'Open textbook advocacy'	What is advocacy?; The OER Advocacy Toolkit; Practical approaches that support advocacy	Adrian Stagg	Recording
Library Staff 2022/3 9 August 2022 'Accessibility & Inclusion'	Where to go for accessibility & inclusion support; What is digital accessibility and why it’s important; 8 things we can do to make our content accessible; Helpful tools; What is inclusion?; Diversity v Equity v Inclusion; What does inclusion look like in open textbooks?; Universal Design	Frank Ponte, Anna du Chesne, Annette Goodwin	Recording
Library Staff 2022/2 21 June 2022 'Copyright & Licensing'	Where to go for copyright support; Copyright & IP considerations at a local institutional level; Creative Commons licensing & how it works; Finding openly licensed material for your textbook; Copyright & licensing features in Pressbooks; Q&A	Chloe Czerwiec, Richard Levy	Recording
Library Staff 2022/1 10 May 2022 'Helping academics get started with open textbook publishing'	Equip Yourself: grow your network; build your skills; open textbook pitch; look out for opportunities; Engaging Academics: academics view of content; guage academics’ point of view & motivation; encourage exploration & build skills; quality & peer review; managing expectations	Tahnee Pearse	Recording

Past General/Combined Group CoP Recordings: