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Open Educational Resource Collective Administration Guide for Library Staff

Communities of Practice

Overview

The OER Collective Communities of Practice are a key element of the OER Collective model. They are designed to support community and capability building related to open textbook publishing across CAUL Member institutions. 

About the Communities

There are two Collective Communities of Practice.

Community name Intended for Focus Who can join How to join
Library Staff Community of Practice All library staff at participating CAUL Member institutions Developing library staff capacity to collaborate with and support authors who are writing open textbooks Any library staff member at participating CAUL Member institutions Sign up for the email list
Academic Authors Community of Practice Authors at participating CAUL Member institutions who are writing textbooks for the Collective Pressbooks platform, or who are actively involved in developing open textbooks for publication on a participating institution's own local Pressbooks instance Supporting authors to develop the skills and knowledge necessary to produce an open textbook Any author contributing to an open textbook at a participating CAUL Member institution. All authors writing a textbook on the OER Collective Pressbooks Platform will be automatically added to the CoP email and Slack lists. View the procedures

How the Communities of Practice Operate

Convenors

Each Community of Practice is convened by Rani McLennan, the OER Collective Project Officer with support from the OER Collective Champions and CAUL's Director, Strategy & Analytics, Katya Henry.

Themes

In 2024, the themes will be flexible to adapt to calls from Communities of Practice members for topics as they are needed. 

Themes will be facilitated by the OER Collective Project Officer, Collective Champions and special guests. 

Meetings

Library Staff and Academic Authors will meet twelve times a year at Community of Practice webinars. Each meeting will have a topic related to a theme and may include a short presentation or training in addition to open discussion related to the topic. The first meeting will be an orientation.

Meeting Schedule

Meeting themes and dates are on the CAUL events listing. Find them copied below.

  Date Theme
1 24 January Orientation
2 28 February Australian Universities Accord Final Report, OER Service at your institution, OER Collective Champions, Open Education Week 4-8 March, upcoming activities
3 13 March

The Evolution of the Western Open Books Initiative with Lucy Walton,

Scholarly Publishing Consultant at Western Sydney University.

4 17 April Grants Program 2024
5 29 May

'OER Project management' with Alice Luetchford, Open Education Librarian, James Cook University.

6 26 June

'Twelve Questions'. Join us as we interview several members.

Including:

Rebecca Fabry
Manager, Academic Services
Charles Sturt University

Jennifer Hurley
Lead, RMIT Open Publishing Team
RMIT

Philip Worthington
Subject Librarian (Economics & Finance, Government, Information Management)
Te Herenga Waka—Victoria University of Wellington

Stephanie Davenport
Senior Librarian (Research and Academic Engagement)
The University of Western Australia 

7 31 July TBC Would you like to present? Submit an expression of interest now via this form.
8 28 August Peer Review: Two Approaches Shared by Colleagues From Monash and Deakin
9 25 September TBC Would you like to present? Submit an expression of interest now via this form.
10 23 October TBC Would you like to present? Submit an expression of interest now via this form.
11 6 November TBC Would you like to present? Submit an expression of interest now via this form.
12 11 December TBC Would you like to present? Submit an expression of interest now via this form.
Registrations

Community of Practice members should register to attend the meetings. For planning purposes, members are encouraged to register only if they plan to attend. Note that when registering for the first time, you will have the option to register for all events at once.

Recordings

The training or presentation component of each meeting will be recorded and the recordings will be distributed via the relevant Community of Practice email list. They will also be listed on the CAUL Events page.

Asynchronous Discussion

In addition to the Community of Practice meetings, discussions will all take place via the email lists and in Slack. Emails and Slack posts related to the current theme will be made by the theme facilitator to help promote discussion in these spaces.

Community members are also welcome to post on any topic related to open textbooks at any stage.

Charters

Each Community of Practice operates according to a charter. The charters will be reviewed by the Governance Group and uploaded to this site.


Previous Recordings (2022-2023)

The training or presentation component of each meeting has been recorded and distributed via the relevant Community of Practice email list. 

See the list of past recordings and upcoming below:

Past Academic Author CoP Recordings:

Title & Date Summary Presenters Link to Recording

Academic Authors  2023/5

14 November 2023

Crafting online learning experiences: Learning design fundamentals and H5P for Pressbooks Tim Ormsby Recording

Academic Authors  2023/4

12 September 2023

'Teach, Design, Thrive: A Handbook for Tertiary Educators at UniSA’

Antonella Strambi and Kirsty Summers from the Teaching Innovation Unit at the University of South Australia (UniSA) discuss their forthcoming OER Teach, Design, Thrive: A Handbook for Tertiary Educators, with Q&A facilitated by Ash Barber (UniSA) and Katya Henry (CAUL). Antonella Strambi, Kirsty Summers & Ash Barber Recording

Academic Authors  2023/3

13 July 2023

'Copyright & Creative Commons'

Overview of copyright and licensing; practical demonstration of using Pressbooks copyright elements; Q&A. Katya Henry & Richard White Recording

Academic Authors  2023/2

9 May 2023

'Writing Your Open Textbook'

Writing Your Open Textbook with Nikki Anderson; Copyright Considerations; Peer Review; Book structure Considerations; Tips when writing your open textbook; Other Tips Nikki Anderson Recording

Academic Authors  2023/1

14 March 2023

'Orientation'

Aim of academic author community of practice; Orientation; Getting familiar with Open Education Resources; OER benefits; Tips for authors; Q&A. CAUL Recording

Academic Authors  2022/5

11 October

'Quality Assurance'

Copyediting; Proofreading; Accessibility standards; Copyright standards Craig Patterson Recording

Academic Authors  2022/4

23 August 2022

'Writing Your Open Textbook'

Choosing & applying style guides and style sheets; structuring your open textbook; writing & revising content; writing the first draft; creating and curating figures, images and multimedia; creating interactive learning objects; choosing & applying a Pressbooks template; creating a book cover Samara Rowling Recording

Academic Authors  2022/3

5 July 2022

'Accessibility & Inclusion'

Where to go for accessibility & inclusion support; What is digital accessibility and why it’s important; 8 things we can do to make our content accessible; Helpful tools; 

What is inclusion?; Diversity v Equity v Inclusion; What does inclusion look like in open textbooks?; Universal Design

Frank Ponte, Anna du Chesne, Annette Goodwin Recording

Academic Authors  2022/2

24 May 2022

'Copyright and Licensing'

Where to go for copyright support; Copyright & IP considerations at a local institutional level; Creative Commons licensing & how it works; Finding openly licensed material for your textbook; Copyright & licensing features in Pressbooks; Q&A Chloe Czerwiec, Richard Levy Recording

Academic Authors  2022/1  

12 April 2022

'Getting Started'

Aim of academic authors community of practice;
Getting Started: accessing the OER Collective Publishing Workflow; getting familiar with OERs; copyright & CC licensing; finding open textbooks; collaborating with other authors; Writing your grant application

Tahnee Pearse 

Recording

 

Past Library Staff CoP Recordings:

Title & Date

Summary

Presenters Link to Recording

Library Staff

2023/5

10 October 2023

University of Adelaide & Queensland University of Technology - challenges, lessons learnt.

Ash Barber

Matt Lumsden

Recording

Library Staff

2023/4

08 August 2023

Spotlight on OERs at Deakin Frank Ponte Recording

Library Staff

2023/3

13 June 2023

Crafting online learning experiences: Learning design fundamentals and H5P for Pressbooks Tim Ormsby Recording

Library Staff

2023/2

4 April 2023

Local vs Collective users; Choosing open textbook projects; Recruiting authors; Open Educational Resources Advocacy Toolkit; OERC catalogue. CAUL Recording

Library Staff

2023/1

14 February 2023

'Orientation'

Participating institutions 2023; Grant timeline; (Re)orientation; Structure; Roles & responsibilities; Managing collaborative projects; Working with author teams; Q&A. CAUL Recording

Library Staff

2022/5

8 November 2022

'Peer review'

Supporting authors with peer review; Peer review models; Designing a peer review process, including open review & use of rubrics; Post-publication peer review Fiona Tyson Recording

Library Staff

2022/4

27 September 2022

'Open textbook advocacy'

What is advocacy?; The OER Advocacy Toolkit; Practical approaches that support advocacy Adrian Stagg Recording

Library Staff

2022/3

9 August 2022

'Accessibility & Inclusion'

Where to go for accessibility & inclusion support; What is digital accessibility and why it’s important; 8 things we can do to make our content accessible; Helpful tools; What is inclusion?; Diversity v Equity v Inclusion; What does inclusion look like in open textbooks?; Universal Design Frank Ponte, Anna du Chesne, Annette Goodwin Recording

Library Staff

2022/2

21 June 2022

'Copyright & Licensing'

Where to go for copyright support; Copyright & IP considerations at a local institutional level; Creative Commons licensing & how it works; Finding openly licensed material for your textbook; Copyright & licensing features in Pressbooks; Q&A Chloe Czerwiec, Richard Levy Recording

Library Staff

2022/1

10 May 2022

'Helping academics get started with open textbook publishing'

Equip Yourself: grow your network; build your skills; open textbook pitch; look out for opportunities; Engaging Academics: academics view of content; guage academics’ point of view & motivation; encourage exploration & build skills; quality & peer review; managing expectations Tahnee Pearse  Recording

Past General/Combined Group CoP Recordings:

Title & Date

Summary

Presenters Link to Recording

Academic Authors & Library Staff  2023/6

12 December 2023

2022-2023 round up; statistics, 2024 membership, what's coming up. Rani McLennan Recording

Community Day

1 March 2023

Download the program Multiple Recording

Academic Authors & Library Staff  2022/6

7 December 2022

'Celebrating our Successes'

OER Collective Pilot Project objectives; Books that have launched

Panel discussion: panelists discuss OER Collective activities at their institutions, their motivations to become involved, how they found the experience, and what they have learnt.

Tahnee Pearse, Steven Chang, Richard Levy, Angie Williamson, Phillip Worthington Recording

Pressbooks Training

'Advanced'

26 May 2022

More detail on cloning openly licensed books and other features covered in the ‘Getting Started’ session. Also covers interactive features such as H5P activities, hypothesis annotations, mathematical notation, and accessibility best practices. Thomas Weideman, PressbooksEDU Recording

Pressbooks Training

'Getting started with Pressbooks'

12 May 2022

How to get started on a Pressbooks project. Creating, exporting or cloning a book and using the Pressbooks Directory. Thomas Weideman, PressbooksEDU Recording

Community Day

31 March 2022

Download the full program. Multiple Recording